7.3 - Items Lost/Missing In Transit
Introduction:
Items that remain in transit between Libraries must be
identified using List Transit reports, and a thorough search conducted at the
originating Library (transiting from), destination Library (transiting to), and
the Owning Library (if it is different from the transit to and transit from
Libraries).
Items
which transit between Libraries which do not reach their destination within 60
days will be reported in monthly List Transits reports scheduled for each
branch library. These List Transit reports need to be reviewed by the relevant
branches and every effort made to locate the items.
Each
Library branch has two List Transits reports scheduled to run at the beginning
of each month – Transits from [branch] to LIBSVIC, and Transits from LIBSVIC to
[branch]. The reports list items that have been in transit for greater than 60
days, and are sorted by call number.
The
List Transit reports are scheduled at the beginning of each month.
The
following procedures must be completed by all libraries:
Staff should search for the items listed on
their shelves and if found discharge them and handle the item accordingly.
If the item is found staff should
discharge/checkin the item and follow the instructions on screen (e.g. send
intransit to another library, trap a hold if there is one, or return to the
home location if the item belongs to the local library).
If the items belong to your library service,
and cannot be found, mark them as MISSING using the Mark Items Missing wizard.
At the beginning of each month a report will be run in BC Analytics to list items that have been in transit for more than 90 days and distributed to libraries for reference.
Following the BC Analytics List Items In Transit report a monthly Workflows Batch
Charge to Missing In Transit report will be run to checkout any items remaining
INTRANSIT for more than 90 days to a MISSING-INTRANSIT task card.
Items charged to the MISSING-INTRANSIT report
will be converted for Discard after 6 months.The items converted to Discard will be included in the monthly Missing
to Discard report and distributed to all libraries.
Missing
Intransit reports will include ALL items intransit for more than 90 days - not
just Intra-Library Loan transits.