8.6 - Other Reporting Packages

Introduction:

Other reporting packages may be used for purposes of statistical analysis. Libraries Victoria member libraries all have access to BLUEcloud Analytics, which harvests statistical data from the Symphony server and creates its own separate database.

8.6.1 - BLUEcloud Analytics

Introduction

BLUEcloud Analytics (BCA) is third party reporting tool available from SirsiDynix, using the MicroStrategy database structure.

BCA reports comprise of either “Standard Reports” (simple grid/table layout reports), or “Dossier Analysis” reports (graphic rich displays, combining tables, graphs, pie charts and other visualisations). The following data sets are available for building a wide range of analytical reports:

· Acquisitions (SYM) (Symphony Acquisitions module data)

· Bill (patron bill data)

· Catalog (relates to the control data for bibliographic records)

· Checkout History (SYM) (Symphony loan history data)

· Checkouts (current checkout data)

· Hold (holds data)

· Item (copy/item data)

· MARC (full bibliographic MARC data)

· Serials (SYM) (Symphony Serials module data)

· Trans (SYM) (Symphony transaction data, comprising Hist - History Log data - and Stat - Statistic Log data)

· User (user data)

BCA reports can be scheduled ahead of time, and the report results may be added to a user’s “history” for later reference. They can also be emailed.

Accessing BCA

BC Analytics can be accessed at https://plv-bca.bc.sirsidynix.net.au/bcanalytics/asp/Main.aspx

Each library service is provided with one Creator level login account for BCA, and may opt for additional Reporter level login accounts if required. Definitions of the different user levels, including their permissions and report building rights, can be found on the SirsiDynix Support Centre here - https://support.sirsidynix.com/kb/163056 .

Training guides and details about training courses in the use of BC Analytics can be found here -https://support.sirsidynix.com/training-document/54406

Custom Attributes

As part of our installation of BC Analytics, Libraries Victoria has defined a number of custom attributes available in various data sets in order to simplify some reporting tasks.

Library Categories - Groupings of Library policies into 5 levels:

Library Category 1 - Library Service
Library Category 2 - Local Government Area
Library Category 3 - Department of Education and Training (DET) LGA Areas (groupings of 2 or more neighbouring LGAs)
Library Category 4 - Libraries Victoria Share Networks
Library Category 5 - Metropolitan Melbourne and Regional Victoria

Custom Attributes for Extended Information (Notes) fields - Item and User Notes fields.

Item Custom 1 - CIRCNOTE
Item Custom 2 - PUBLIC
Item Custom 3 - STAFF
Item Custom 4 - DAMAGE
User Custom 1 - COMMENT
User Custom 2 - NOTE
User Custom 3 - STAFF
User Custom 4 - LOSTITEM

8.6.2 - OPAC Statistics - Google Analytics

A Google Analytics account has been setup for each Library OPAC interface (e-Library and Enterprise/Portfolio). Detailed statistics of OPAC visits may be extracted using these Google Analytics accounts. This data is also included in the Libraries Victoria Monthly Statistical Report. For more information, submit a ticket to LV Support.