10.2 - Specification Standards
Introduction:
The following RFID system and tag specifications must be complied with by all member Libraries implementing RFID systems.
10.2.1 - Specification Standards
- Purchase a system that conforms to IS015693 parts 1 and 2 / ISO 18000-3. HF 13.56mhz.
- No UHF systems will be implemented.
- Vendors must commit to implementing Data Model ISO 28560 Parts 1 and 2. This commitment will include implementing the appropriate data elements selected by Libraries Victoria from part one of the standard and encoding these according to the process rules of ISO 15962 as specified in part two of the standard.
- A minimum interoperability data set must be fully adopted by Libraries Victoria libraries, as outlined below.
10.2.2 - Tag Standards
- The tags must be ISO 18000-3 Mode 1 compatible and use the item barcode number as the unique identifier.
- Data must only be locked in accordance with topic 11.2.8 below.
- Tag size - minimum 1024 or 2048 bits recommended.
- RFID tags should offer hardware support for DSFID and AFI data
- Tag longevity — vendors should guarantee the tag for the life of the item to which it’s attached.
- No Libraries Victoria member to apply a second RFID tag to any material.
- Recommend the use of the ISO credit card sized tags in preference to the smaller square tags that are also on the market.
10.2.3 - Tag Data information
- A set of standard mandatory data information is to be implemented and this will be the minimum data to be encoded on the tags. Tag elements identified as optional may be used but must be certified or recertified to ensure the interoperability of the tags with other Libraries Victoria libraries.
- Libraries may add optional data elements. Any such optional tag elements not currently included or certified in the Libraries Victoria Profile must be submitted to the User Group for approval and the tag encoding will need to be certified to ensure compatibility with the standard Libraries Victoria profile.
- Every new use of an optional tag element must be recertified. For instance, if tag element 17 is in use by one library, and a new library wished to commence using it, the new library’s encoding and use of the tag element must be independently certified.
- It is the responsibility of individual libraries to choose RFID systems that can handle elements outside of Library Victoria’s profile by allowing the following actions to be configured for each optional element that could be encountered:
- Ignore the optional element outside of the profile.
- Use the optional element in the manner for which it is intended (eg. if the “Type of Usage” element is present on the tag and its value is set to “non-circulating material”, do not allow the item to be borrowed).
Optional Data Elements that have been approved and are in use by libraries are identified in the “Used By” column of the table below. If a library wishes to commence use of an optional tag element, the use must be approved by the User Group and the tags re-certified to ensure interoperability.
The Status column refers to whether a data element is Mandatory (M), Optional (O), Prohibited (P), or Reserved for Future Use (R).
Tag Data Elements
Element No.
Name of Data Element
Remarks
Status
Used By
1
Primary Item Identifier
A unique primary identifier for the item. Libraries Victoria is specifying the barcode number as the primary ID
M
All
2
Content Parameter
As most data elements are optional, it is useful for efficient tag reading and writing to have information about the overall content information on the tag. This is not a normal user data element but includes information on the structure of the tag data.
M
All
3
Owner Library (ISIL)
The current permanent location of the item, expressed by the ISIL code for that Library i.e. to be equivalent to the current NUC codes for each library but formatted as an ISIL code including appropriate country and region codes according to ISO 15511
M
All
4
Set Information
If this data element is used libraries need to be aware that the standard will feature three options for set information – libraries should use the one that most typically reflects the item in question.
• Multiple parts with all items tagged;
• Multiple parts with only one or some items tagged;
• Multiple parts with an unknown number of parts or a number of parts that is increasing over time.
The decision as to what is considered a “set” is to be determined by each library service in accordance with their practice.
If set information is implemented, all set management is performed at the RFID set information level (i.e. not by the LMS).
O
All
5
Type of Usage
This is an optional data element, however if used data must be encoded as follows:
00 Acquisitions Item – non specific use
10 Circulating item
12 Circulating item which cannot be sorted by machine
20 Non circulating item
60 No type of usage for this item
70 Discarded item
80 Borrower card - non specific use
81 Borrower card - Adult
82 Borrower card - Young adult
83 Borrower card – Child
90 Library equipment – non specific type of equipment
For more details see ISO 28560 part 1, Annex C
M
All
6
Shelf Location
Code for the location of the item on the shelves
O
7
ONIX Media Format
PROHIBITED - DO NOT USE
P
8
MARC Media Format
This data element allows identification of the item’s media type and will initially be used to identify items enclosed in AV cases for unlocking purposes.
This data element consists of a two character lower-case alphabetic code made up of the “Type of Record” and “Bibliographic Level” content designators as described in the MARC 21 leader positions 06 and 07:
http://www.loc.gov/marc/bibliographidc/bdleader.html
The following MARC Media Formats are available to be used:
Media Type
Code
Use
Lockable Media
gm
M
Magazines
as
O
Other media (not locked)
am
M
M
9
Supplier Identifier
Code for identifying the supplier of the item
O
10
Order Number
Number meaningful to the library and supplier of the item.
O
11
ILL Borrowing Institution (ISIL)
ISIL Code for the institution borrowing the item (NOT in terms of a Libraries Victoria Intra-Library Loan)
O
12
ILL Borrowing Transaction Number
Number identifying an interlibrary loan transaction.
O
13
GS1 product identifier
GTIN-13 code for GS1. PROHIBITED - DO NOT USE
P
14
Alternative unique item identifier
Possibly encoding in new tag architectures. (RESERVED FOR FUTURE USE)
R
15
Local Data A
Any locally defined purpose
O
16
Local Data B
Any locally defined purpose
O
17
Title
This data element has a maximum of 25 characters. If used it is recommended the data be encoded in uppercase.
O
18
Product Identifier Local
Product identifier not based on GTIN-13. DO NOT USE
P
20
Supply Chain Stage
The stage of the supply chain on which the item currently resides. DO NOT USE
P
21
Supplier Invoice Number
Invoice number meaningful to the library and to the supplier of the item. DO NOT USE
P
22
Alternative Item Identifier
Optional identifier for the item. DO NOT USE
P
23
Alternative Owner Institution
Code for the library institution other than the ISIL. DO NOT USE
P
24
Subsidiary of an Owner
Internal code defined within a library institution.
O
25
Alternative ILL borrowing institution
Code for the ILL borrowing institution other than ISIL.. DO NOT USE
P
26
Local Data C
Any locally defined purpose.
O
27-31
Not defined
Reserved for future use
R
10.2.4 - Communications to Library Host
- The RFID system should support SIP2 and/or NCIP Communication Protocols.
- Each Transaction Device must be assigned its own SIP2 port and login policies.
- Non-transaction devices (e.g. security gates) may be assigned one SIP2 port and login policy per location/branch library.
10.2.5 - Item Security
- If item security is implemented by means of the RFID tag, implementations that rely on proprietary tag hardware (EAS functionality) should also ensure that the tag's AFI is set to the value allocated by ISO for circulating library material - C2HEx whenever the item leaves the library.
- If item security is achieved by a means other than the RFID tag (such as electromagnetic strips) the ISO AFI value for circulating library material must also be set before the item leaves the library.
10.2.6 - Tag placement
Tags on printed material should be placed on inside of the back cover of the book or item. Tags should be staggered vertically from the bottom of the book – each position corresponding to the height of the tag, though some overlap is acceptable. Tags should be no more than 1 centimeter from the spine of the book. See section 11.4 below for details.
10.2.7 - Testing and Certification for RFID Interoperability
As part of any new RFID implementation, Libraries Victoria libraries must ensure that the encoded tags are tested against other Libraries Victoria library systems to ensure they meet the Libraries Victoria interoperability standards and can be used by other Libraries Victoria library RFID systems.
Each Libraries Victoria library’s tags must be certified by an independent provider to ensure compliance with both the ISO standard and the Libraries Victoria Profile as outlined in the Operations Guide.
If a library is converting tags previously configured with an old standard (such as draft ISO, Danish Model, or proprietary standard), using a conversion program or process, then tags that have been converted by that process must be certified as well as tags encoded “from scratch”.
10.2.8 - Tag Data Field Locking
To minimize the risk of malicious editing or corruption of RFID tag data, certain data fields must be locked as part of the encoding process.
10.2.8.1 When an owning library is tagging their own stock:
Data fields that MUST be locked (mandatory) –
- Element 1 - Item ID
- Element 3 - Owner ISIL Code
- Element 8 - MARC Media Format
Data Fields that MUST NOT be locked –
- Element 2 - Content parameter
- Element 11 - ILL Borrowing Institution
- Element 12 - ILL Borrowing Transaction Number
All other fields may be OPTIONALLY Locked
10.2.8.2 Tagging another LV Library's items
When tagging items belonging to another Libraries Victoria Library, encode ONLY the Item ID and LOCK. Do not encode any other data on the tag, leaving the remainder of the tag free for the owning library to do what they wish with it.