Discard Items
Items that libraries have charged to their Discard task cards are processed by the monthly Convert Discard Items Custom report (cvtdiscardcust).
The Convert Discard Items Custom report processes multiple Discard task cards, discharges the items and reassigns the Current Location of DISCARD to those items. If a library creates a new Discard Task Card, then it must be added to the Convert Discard Items Custom report. Otherwise the items will remain on the task card indefinately. This report runs at the beginning of each month.
Items marked as Missing
Items that have bee marked as MISSING for 6 months are selected by a separate Convert Items to Discard report (cvtdiscard) at the beginning of every month, which discharges the items from the MISSING task card and changes their Current Location to DISCARD.
Items That have a Current Location of MISSING, but have not been charged to the MISSING task card are processed by a separate Set Items to Discard (setdiscard) report, and are selected by the Last Activity Date of 6 months before the report runs. This report also runs at the beginning of each month and changes the Current Location to DISCARD.
Items marked as Lost
Items that have been LOST by a User for more that three years (36 months), and not paid for, will be processed by the Process long Overdue (longoverdue) Report which runs at the beginning of every month.
The Process Long Overdue report discharges the LOST items from the User record and sets the Current Location to DISCARD. The initial LOST bill is cancelled by the report as it is discharged, but a new bill for the replacement cost, with a Bill Reason of LONGLOST, is assigned to the User, and a Note created on the User record with details of the item.
If a user pays for a Lost item, the system automatically removes it from their record and assigns the Current Location of LOST. If staff do not manually charge the item to Discard, another Set Items to Discard report is run to process them and change the Current Location to DISCARD.
Items missing in Transit
Items that have been in transit for over 90 days are processed by Batch Charge Items (batchcharge) Report which runs at the beginning of every month. The report checks the items out to a special MISSING-INTRANSITE Task card (user Profile and Current Location of MISSING).
Items that have been marked as Missing in Transit (charged to the Task Card 'MISSING-INTRANSIT') for over 6 months are processed by another Convert Discard Items report, discharged and have their Current Location set to DISCARD.
Remove Discard Items
All items that have been processed by the above reports and have their Current Location set to Discard are then deleted by monthly Remove Discard Items (remdiscard) reports.
There are several Remove Discard Items reports, scheduled between the 15th and 21st of each month. Each report selects items belonging to a number of Libraries. The reports are spread out over several days this way to ensure there is minimal impact on overnight indexing.
Some items may not be able to be deleted by the Remove Discard Items reports, due to active hold links on that particular item (such as copy holds), open Orders, or if the item is under Serial Control. Those items remain as DISCARD, and are shadowed, and will be deleted once those links are cleared (e.g. any linked holds expire or are filled by a different copy, or the Serial Control is removed, which is done by another maintenance report).